Data Protection and Privacy Policy

Child Okeford Village Website privacy policy.

The COVWS is provided by the Parish Council and the domain name is owned by the Parish Council . The Parish council nominate two volunteers within the village who are the coordinators of the website. It is we who have drawn up this policy.

If you have any questions about this policy, please email [email protected] .

This policy is updated from time to time. The latest version is published on this page. This policy applies only to this website. Clubs, organisations businesses etc that have entries on this website will have their own privacy policies and reference should be made to them for details. Some, such as the village hall have published them on this website.

This website privacy policy was updated on:04/06/2018 . There are three parts to it.

  • Privacy and Data Protection for people visiting the website.
  • Privacy and Data Protection for people who choose to have entries on the pages of the website.
  • Privacy and Data Protection for those people who have direct access to editing the website.
Section 1: Visitors to our website.

The website does not collect any information about you although it does set a cookie [see below].

Some websites use “analytic” software to gather information about you, such as your IP address, what pages you visit and so on. This website does not use such software and we do not gather or hold any information about you.

If you contact us via email we will have access to your e-mail address and whatever data you choose to provide, in your contact with us. We use Google Mail to handle our e-mails and the account may be accessed by the two coordinators and the Chairman of the Parish Council. Google collect data from us as account holders but as far as we can determine they do not collect data from people who e-mail us. A copy of their privacy policy is to be found at

E-mails are deleted when the matter between us has been concluded, together with any contact details. In certain circumstances we may retain the email, for example if you ask us to remove or add an entry on the website we may retain your email as evidence that such a request was made to us.

How we use your e-mail address.

Collecting this data helps us to reply to your inquiries. We only use it to reply to your specific inquiry.

To be explicit we DO NOT use your email address to send you promotional emails about products, services, offers or anything else for that matter. Nor will your email address be used to contact you for market research reasons.

Cookies and how we use them

A cookie is a small file placed on your computer’s hard drive. It enables our website to identify your computer as you view different pages on our website.

Cookies allow websites and applications to store your preferences in order to present content, options or functions that are specific to you. They can also enable be used to collect information about you , for example how many people use the website and what pages they tend to visit. In the case of the COVWS this data is not collected.

Cookies do not provide us with access to your computer or any information about you. The website does not use any analytical package [such as Google analytics] and we do not track or record the activity of any visitor to our site.

Controlling cookies

You can use your web browser’s cookie settings to determine how our website uses cookies. If you do not want our website to store cookies on your computer or device, you should set your web browser to refuse cookies.

However, please note that doing this may affect how our website functions. Some pages and services may become unavailable to you. Unless you have changed your browser to refuse cookies, our website will issue cookies when you visit it. To learn more about cookies and how they are used, visit All About Cookies.


We will always hold your information securely. We try to ensure that we work in line with the Data Protection Act 1998 and the General Data Protection Regulation 2018.

Our website may contain links to other websites. We have no control of websites outside the domain. If you provide information to a website to which we link, we are not responsible for its protection and privacy.

Always be wary when submitting data to websites. Read the site’s data protection and privacy policies fully. This site is protected by SSL technology meaning that everything between your browser and our server is encrypted.

Communication with us via the [email protected] email is also encrypted.

Direct editing of web pages.

Some of our webpages are edited directly by the clubs or organisations concerned. If there are any inaccuracies on these webpages please contact the editor of these pages directly.

Gardening Club


Hambledon Theatregoers

[email protected]

Parish Council

[email protected]

Child Okeford Short Matt Bowls Club


Child Okeford and Shroton WI

[email protected]

The Hill – The Village Magazine

The Village Hall [email protected]
Business Sections

All information in these sections has been provided by the owners of the businesses concerned who determine the content of their entry and are themselves asked to review the accuracy of the information. The service is provided free to businesses in the village who request an entry on the site. The information is updated annually. This website does not endorse any particular business within the village and is not responsible for the accuracy of any claim made by the business concerned. Entries are in alphabetical order.

Section two: Organisations and Businesses who choose to have entries on the website.

An entry on the pages of the website is made only at the request of the club, organisation or business. By definition if you choose to have an entry on the website details of the club, organisation or business [which may include personal identifiable data] will be made public. Inclusion on the website is purely voluntary, and the details that are posted are determined solely by the club, organisation or business concerned.

If you would like an entry to be made on the website please submit your request to us via email at [email protected] [See here for details].

If you wish to have your entry removed then you should email us on the [email protected] address to request this and we will do it as soon as possible. The email requesting deletion will be retained for a month and then all details will removed.

Many of the clubs, organisations or businesses will have their own privacy policies. They are free to publish these on this website but it must be understood that the privacy policy of the website does not apply to these other clubs etc. Members should refer to their own club secretary for details of individual club policies.

Section 3 Privacy and Data Protection for those people who have direct access to editing the website.

Some villagers have access rights to edit the pages of their own club or organisation. These are listed above. In requesting such access the software of the website [WordPress] requires data from those individuals and this comprises personal identifiable information. Without such information WordPress will not allow access. This data comprises your name, surname, email address and assigns you a nick name and password. It is not visible to other editors of the website but such data is visible to the administrators of the site. Currently there are 4 administrators of the website. These include the two coordinators and 2 members of the Parish Council.






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